Finding an apartment in Japan can be challenging, especially for foreigners unfamiliar with the procedures and requirements. From the rental process to expected costs and common rules, this guide will help you navigate the Japanese housing market with ease.
1. Understanding the Japanese Rental System
Unlike in many other countries, renting an apartment in Japan typically involves real estate agencies rather than direct landlord interactions. Most leases require a guarantor and initial costs such as key money (a non-refundable gift to the landlord), a security deposit, agency fees, and the first month’s rent—often totaling 3–6 months’ rent upfront. Apartments are usually rented unfurnished, and contracts typically last for two years, with renewal fees. Many landlords prefer tenants with stable income or a guarantor company. Foreigners may face additional hurdles, but agencies catering to international residents can help navigate the process.
2. Steps to Rent an Apartment in Japan
Step 1: Decide on Your Budget and Location
To be effective in your research, you need to consider:
âś” Rent costs (Varies by city and district so do proper research to have an estimated budget)
âś” Proximity to stations (Apartments near major train lines are in high demand so more expensive but transportation cost can be very expensive in Japan so be sure to compare the costs, especially if you commute daily)
✔ Additional costs like utilities and internet (they’re not always included in rents so check those information beforehand. Be also aware that moving in will often require paying key money, deposit and guarantor fees so make sure to calculate all of those as well.)
Step 2: Search for an Apartment
Here are some popular websites for apartment hunting:
- SUUMO (suumo.jp)
- Homes (homes.co.jp)
- GaijinPot Apartments (gaijinpot.com) – for foreigner-friendly listings
Alternatively, you can visit a real estate agency in your preferred area. Agencies like Apamanshop, Able, and Mini Mini specialize in rentals. They will present you listings fitting your budget and research criteria.
Step 3: Prepare Necessary Documents
âś” Residence card & passport (For foreign residents)
âś” Proof of income (Payslip or employment contract if applicable)
âś” Guarantor or guarantor company (This is very often mandatory)
Step 4: Pay Initial Costs
Moving into an apartment in Japan requires multiple upfront fees:
- Key money (礼金) – A non-refundable payment to the landlord (usually 1-2 months’ rent)
- Deposit (敷金) – Typically 1-2 months’ rent, refundable if no damages occur
- Agency fee – Usually 1 month’s rent
- First month’s rent – Paid upfront
- Guarantor company fee – If required, 50-100% of one month’s rent
Step 5: Sign the Contract & Move In
Once approved, review the lease carefully before signing. Contracts are usually for 2 years with renewal fees (around 1 month’s rent). After signing, you’ll receive the apartment keys and can officially move in!
3. Key Things to Know Before Renting
✔ Apartments are often unfurnished – Be prepared to buy appliances like a fridge and washing machine
✔ Noisy behavior is discouraged – Keep noise levels low, especially in the evenings
✔ Garbage sorting rules – Strict waste separation is required and each category is to be put out on specific days. Trash bags are also often specific to your area.
4. Shared-houses: a simpler and more affordable solution
For foreigners and short-term residents, renting a sharehouse can be a much easier and more affordable option. Sharehouses typically offer fully furnished private rooms, with shared kitchens, bathrooms, and living spaces. Unlike traditional apartments, key money, deposits, and guarantors are often not required, making the process much more accessible. Many sharehouses also cater to international residents, providing a built-in community and an easier adjustment to life in Japan. If you’re looking for flexibility and lower upfront costs, a sharehouse could be the perfect choice! And if you’re looking in Osaka, check out our well located and affordable sharehouses !
And if you’re looking in Osaka, check out our well located and affordable sharehouses !Â